ILLUSTRATION / SYNTHETIC DATA

01 / THE DOCUMENT

Turn freight invoice PDFs into reviewable Excel data.

For freight businesses manually entering carrier invoices into spreadsheets. Start with the document you already have.

See how it works

Early pilot. The demo uses synthetic data.

PDF / SYNTHETIC INVOICE

Sample Freight Co

Invoice: SYN-1001
Consignment: SYN-CN-2048
Subtotal + tax: A$100.00 + A$10.00
Total to review: A$115.00

A deliberate mismatch for this illustration.

02 / FIND THE DETAILS

The details come into focus.

Supplier, shipment reference and charges. Extracted fields stay connected to the source, ready for a human to check.

03 / GIVE DATA STRUCTURE

From a page. Into place.

The invoice details become structured fields. Missing values stay missing, ready for review rather than guesswork.

04 / KEEP THE FINAL SAY

One total needs a second look.

A$100.00 plus A$10.00 does not equal A$115.00. In this illustration, a reviewer checks the source and corrects the total to A$110.00.

05 / APPROVE, THEN EXPORT

Checked by you. Ready for Excel.

Only explicitly approved values move into the workbook. The demonstration uses eight agreed columns.

06 / START WITH A PILOT

Your invoices.
A focused pilot.

Start with a small set of your historical invoices and one agreed Excel template. Scope and pricing follow a short scoping discussion.

SF↗SAMPLE FREIGHT CO
SYNTHETIC CARRIER

Freight invoice01 SEP 2026

PDF

ƒx Approved data · Synthetic example

Invoice	Currency	Total
SYN-1001	AUD	110.00

Invoices

SupplierSample Freight Co

InvoiceSYN-1001

Date2026-09-01

ConsignmentSYN-CN-2048

CurrencyAUD

Subtotal100.00

Tax10.00

Total115.00110.00

Human review required

100.00 + 10.00 ≠ 115.00

Illustrative correction: 110.00 AUD

✓ HUMAN APPROVEDIllustrative approval

PDF → REVIEW → EXCELSCROLL TO FOLLOW THE INVOICE ↓

THE REVIEWED RESULT / SYNTHETIC DATA

Invoice	Reference	Currency	Total
SYN-1001	SYN-CN-2048	AUD	110.00

The A$115.00 mismatch is illustrative. The downloadable sample PDF has a reconciled A$110.00 total.

HOW IT WORKS

From PDF to reviewed data.

Rowstead extracts the fields, flags anything that does not add up, and waits for a person to approve before anything reaches Excel.

SAMPLE FREIGHT CO

Freight invoice

Synthetic example · PDF

Supplier: Sample Freight Co
Invoice: SYN-1001
Date: 2026-09-01
Consignment: SYN-CN-2048
Currency: AUD
Subtotal: 100.00
Tax: 10.00
Total: 115.00

Review extracted fields

Supplier: Sample Freight Co
Invoice: SYN-1001
Date: 2026-09-01
Consignment: SYN-CN-2048
Currency: AUD
Subtotal: 100.00
Tax: 10.00
Total: 110.00

100.00 + 10.00 ≠ 115.00

☑ Approved by a person

Reviewed invoices · Excel

Invoice	Currency	Total
SYN-1001	AUD	110.00

One approved row · Eight fields in the workbook

Illustration using synthetic data. Not a live extraction.

Invoice appears.
Fields fill with their source highlighted.
The 115.00 total is flagged.
A person corrects the total to 110.00.
The reviewed data is approved.
One approved row reaches Excel.

View the sample invoice (PDF) ↗

The demonstration workbook: Supplier or carrier name, invoice number, invoice date, shipment or consignment reference, currency, subtotal, tax and total. Customer spreadsheet compatibility is agreed during scoping.

TEST THE FIT WITH YOUR BUSINESS

A focused pilot.
A clear starting point.

Evaluate whether Rowstead can reduce manual copying using a small set of your historical freight invoices.

PILOT ENQUIRIES

Tell us about your invoices.

A small set of your historical invoices
Your supplier formats, assessed first
Output in an Excel template you agree

Scope and pricing are agreed after a short scoping discussion.

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